Administration FAQs

Can centres enter the Diploma independently?

No – only consortia may be entered for a Diploma and consortia must have passed through the DCSF Gateway process before their learners are allowed to be entered.

When should we advise AQA-City & Guilds that we will be offering the Diploma?

It is imperative that an indication to enter and an estimate of entries are returned to AQA-City & Guilds as soon as possible at the start of the academic year so that a moderator can be allocated and advisory visits arranged. You can express an intrest to offer the Diplomas with us through our simple sign up process.

Who is responsible for entries for Diploma units?

Usually entries for external units are made by the centre where the learner will sit the examination. Entries for internal units are made by the centre taking the lead role in the teaching and preparation of learners for these units.

When should we make entries?

The January and June series have different entry deadlines. The deadline for January series is 21 October and for the June series it is 21 March. It is stressed that intention to enter should be made as early as possible to allow for moderator allocation. Consortia are to send entry and estimated entry details, especially for the January series, into AQA-City & Guilds as early as possible, so that prerelease examination information for learners where required can be released to centres for the appropriate dates. For information on how to make entries, centres should contact AQA’s Entries department (http://web.aqa.org.uk/admin/p_entries.php). Seperate entries need to be made for each Principal Learning unit which is to be claimed in a series, along with the overall Diploma should a learner be claiming it.

What are the Entry fees and other charges for Diplomas?

www.diplomainfo.org.uk/Fees.asp

If assignments intended to be entered for the second year of teaching are completed earlier than the target date can the moderation be completed earlier?

Yes but they will only be moderated once a year, ie by 31 May each year.  The Domain Assessor would need to be aware of any changes to the date in order for internal standardisation to take place. The exams officer would also need to be informed to enter the units for the formal moderation process to take place.

Who registers the learners for final submission to AQA-City & Guilds?
  • It is usual for the entries for the external units to be made by the centre where the learner will sit the examination.
  • It is usual for the entries for the internal units to be made by the centre taking the lead role in the teaching and preparation of candidates for these units. A separate entry also needs to be made for the Registration (this should have been made by 21 October 2009). It can be automatically carried out by AQA once a unit entry is made, but could incur a late entry fee.
  • This entry will generate 3-part Centre Mark Forms pre-printed with learners’ details which can be completed following the stage 2 visit (see below).
  • The above points were taken from the Entry Procedure Booklet - http://store.aqa.org.uk/admin/library/ENTRYPROCCODES-DIP.PDF
What is the Diploma Aggregation Service?
  • enables a home centre to open and access a learner account for each of its Diploma learners
  • records and aggregates learners' achievements using the verified unique learner number (ULN)
  • supplies the results data for the Diploma certificate and transcript to the Diploma awarding body so that it can make an award.
How do I register learners for an AQA-City & Guilds Diploma?

All diploma learners need to have a Unique Learner Number (ULN) available from the Learner Registration Service (LRS) which is then entered into the Diploma Aggregation Service (DAS) to create a learner account. Once this is complete you can select AQA-City & Guilds as the learners' Diploma Awarding Body, to register the learner for an AQA-City & Guilds Diploma.

How do I claim a Diploma?

Using the Diploma Aggregation Service (DAS) you can either make an Intention to Claim (ITC) before the results are available or manually claim once all the component results have been issued.

Who can I contact for further entries information?

Regardless of your centre's geographical location, you should deal with all entry matters via the Entries Department in Manchester.


Entries Department
AQA
Devas Street
MANCHESTER
M15 6EX

For entry enquiries, you should contact:

• Direct Line (0161) 455 5482
• Direct Fax (0161) 455 5408
• e-mail  entries@aqa.org.uk (for correspondence only)
• Switchboard (0161) 953 1180